The Office Administrator provides support for the company’s overall general office operations. This position also works closely with other team members and under direct supervision of President.
Duties & Responsibilities:
Maintains highly organized work environment, understands importance of time management, and communicates in a clear, concise and effective manner
Understands intercompany and client billing process workflow, importance of timely and accurate billing documentation, and the effects of timeliness on revenue management.
Assist with various office duties such as emailing, faxing, filing organizing electronic documents etc.
Prepare weekly production reports for President..
Displays first-rate customer service skills – maintains a positive attitude and always willing to offer a helping hand to other team members
Working knowledge of Microsoft Excel, Word and Outlook
Ability to work independently, as well as part of a team.
Inputting daily data into Practice Management. Onboarding of all new clients
On boarding of new employees, File tracking and forms.
Greets visitors, answer, screen and transfer inbound phone calls.
Maintain the client meeting schedule and prepare reports for weekly staff meetings.
Maintain office supply inventories..
Maintain professional appearance of offices common areas including conference room and kitchen.
Coordinate sending cards to clients, etc (e.g., birthday cards, holiday cards, etc.).
Understand and adhere to organization and policies for quality, confidentiality, and data privacy
Position may be required to perform other related duties as assigned. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all essential functions, duties and required skills. Management retains the discretion to add or change the duties at any time.
-Minimum Associates Degree or 3 years of Office Experience
-Experience with Thomson Reuters Suite (Practice, File Cabinet, UltraTax) a plus but not required.
-Ability to work effectively under pressure of deadlines
-Exposure to a high volume, and multitask work environmen
**Please submit your resume, qualifications, and a brief paragraph about yourself**
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