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Office Manager for Construction Company (Tucson)

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compensation: $19-$22
employment type: full-time

Miura Contracting is looking for an Office Manager

- Must have accounting skills
- Must have 5+ years of commercial construction experience

Must have a valid drivers license w/ up-to-date insurance.

Reconcile all accounts in accounting program (SAGE) monthly (Payroll, Credit Cards, and Operating accounts)
• Manage Invoices:
-Print out and stamp
-Enter into SAGE
-File, then pay on check run dates (10th, 15th, and last day of every month)
• Enter all transactions, new vendors, and new customers in Sage
• Pay/Manage company credit cards
Manage/reconcile gas card account
• Answer phones, check messages, tend to faxes
• Greet traffic coming in: Make them feel at home/welcome, offer water/soda/candy etc.)
• Check/distribute mail daily
• Human Resources duties:
-Hand out/answer questions on applications
If Hired:
-E verify employee packet
-Submit as a driver to insurance company
-Take copy of Driver’s License & S.S. Card
-Create an electronic file & tangible file including all of the above
-Add to Employee List
-Print out new employee list for everyone/send out in an email
-Any Employee Paperwork (direct deposit, time-off requests, pay rate changes, termination, injury)
• Handle insurance certificates, 5000 or 5005 form requests, W-9’s, and Prelim requests
• Notary
• Must know Prelims and Lien Waivers
• Set up new jobs:
-Move file from “Projects for Bid” to “Jobs in Progress” and assign job number
-Enter job & sales order in sage
-Create tangible job file
-Enter job on excel spreadsheet
-Print out new job lists for everyone and send via email
• If we get a prevailing wage job, send Wage Rate determinations to payroll company and post on the wall in the hallway.
• Payroll:
-Collect Timesheets from superintendents
-Consolidate into one excel spreadsheet then send to payroll company
-Reconcile in Sage
-Hand out checks/stubs once they come in
• Holiday Decorating
• Keep fridge and office supplies stocked at all times





  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 7025066770

posted:

updated:

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